Configuring Audiovisual Systems In Your Office Space

When you hold a meeting or conference, or even when you try to speak on your cellphone in a building lobby, you need to be able to see and hear what's going on. The way the audiovisual aspects of each room are set up greatly affects whether you can or not. If you are remodeling or constructing office space, contract with an audiovisual firm to ensure the design does not create issues for people trying to speak, see, or hear.

Think About What Has Not Worked in the Past

Whether you're remodeling existing space or creating a new office space, think about what has not worked for you in the past. Think not only about this company's previous spaces but those you've been in for other conferences and at other jobs. Were there seating issues that prevented people from seeing speakers? Were rooms too echo-y? This is your chance to avoid those problems, and you'll want to tell the audiovisual designers what you don't want, in addition to what you want.

Think About Rearranging the Space Over the Years

Chances are you're going to do some remodeling over the years, if this is new office space. If you're currently remodeling the space and are redoing the audiovisual aspect, keep in mind you may want to rearrange things again in the future. You need to decide how mobile you want to be, in effect. If you have a large-screen TV in a conference room, do you want that TV placed in a depression in the wall so that it does not stick out past the wall? If you do, that means the TV stays there, and if you want to move it, you'll have to have contractors redo the walls.

Think About the ADA

When you plan your worksite's audiovisual systems, you'll have to take room acoustics into account in order to ensure clear sound, and take seat positioning into account to ensure a good line of sight for people in the room. But this is not just about creating a good audiovisual experience in general. You also need to ensure that people with vision or hearing conditions are not prevented from participating. You don't want perfect sound in front of a microphone and speakers but fuzzy sound if you're standing in a far corner to begin with, for example, but that's even worse if you have people with auditory conditions that make it harder to hear or understand speech. You'll also need to have auditory and visual aids available, so your equipment needs to work with these items.

Planning the audiovisual aspect of an office with meeting rooms takes time, and it really helps to have an audiovisual company weigh in and design the space. You, however, need to ensure the plans they come up with meet your company's needs.

For more information at AV systems, contact an audio visual firm.